Fundamentally lots of people have been returning to me and so saying, “Tyrone, I’m working to setup a system where I'm able to get my virtual assistant or my virtual staff to be able to research on some topics and so on…” and so it’s actually sort of straightforward to complete. The only thing you need is to make sure that you have the right system. Precisely what I want to share with you today is how to accomplish that and so how I start setting all this up. Currently, I had lots of people who had previously been doing a lot of work for me and so getting a lot of research done for my niche selection topics. Now, what I’m talking about that is the niche duel challenge that I’m running currently with Pat Flynn. And so, it does take a bit of time and energy to search through and so find the appropriate niche markets and to find the right products that will suit what we’re currently doing for our projects. Thus I outsource all that research tasks then all that type of specialized niche selection then so on. And so to complete that properly and to undertake that correctly is firstly I have to make them understand exactly what I need.
I strive to have all the details that I have in my head and after that input it into a video recording or into a file in order to understand specifically detail by detail what to try to to. So the very first thing I recommend you do is to produce a simple video recording. Probably just around 5 minutes then you can use a really good software called Jing. Or if you don’t have Jing and so you don’t want to download it, it’s free, you can use Screenr.com which is also free online screen capturing software and screen capture exactly what you want her to do. Thus let’s just take for example, I wanted my virtual assistant to undertake a research task on Clickbank to find out which markets would be viable to market and promote products in a niche market which is untapped. Then, it wasn’t that tough. All I had to is just get my Screenflow software on then I said look, please go here, click there, go here and so fundamentally detail by detail process of what she needs to accomplish. Then she needs to perform 20, 30 of these kind of researched topics then obviously she knows the procedure that’s going all in there. And that’s how I start recommending her to try and do research topics.
Or, if she needs to carry out something I think that she’s quite intuitive and so if you give them the responsiblity too, I'd just say look to undertake research topic on say this niche market, please go out and find 10 top topics that you would be considering and also potentially producing content. This is a two-hour time frame that you have to get this completed and so go ahead and do it. Now, notice how I said two hours or time frame limit. If you don’t specify that, you basically are giving them a legal limit so as to say look, I’m going to go out there and so just spend as many hours as I need. Maybe they don’t do that but if you don’t restrict the time, it really doesn’t know how long they should be spending on a task. By forcing a time say 2 hours, 1 hour for research topic then it permits them to think okay, I’ve got to specify within say 2 hours, I have to spend 20 minutes or say 12 minutes on each topic researched and so that’s it.
Now that’s how I begin researching topics or researching tasks. The other thing I just want to cover as well, too is I don’t recommend sending these materials via email to them because it’s very hard to check what’s occuring. As I’ve recommended numerous times to a lot of my students and to a lot of my members using a project management system. A project management system allows you to keep an eye on all the things that are happening inside your project. Now project management system I suggest is using ActiveCollab. And so inside ActiveCollab, you can do, you can set it all up to be able to setup your projects, setup your milestones and so the tickets which is simply to-do tasks. If you don’t have ActiveCollab, try BasecampHQ as well. That’s an excellent piece of project management software.
And so that’s essentially how you start setting up your research tasks to your virtual assistant and just be certain that they understand what you want to complete considering that the more that you specify and the more you’re clear with regard to the description then the duties that you’ve got in hand, the quicker you get it done.
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